Team Cambridge, hereafter referred to as the 'club', holds personal data for the explicit purposes of:
The club only shares minimum levels of information between club members as considered necessary to enable direct communication.
Apart from names no other personal data is published in the public domain without explicit permission.
The club does not pass on or otherwise share information with third parties outside of the club membership. However, where the club considers it appropriate for information to be shared with third parties the club will seek permission with the relevant member(s) before any data is shared.
When promoting club and open events the appropriate cycling governing body requires Team Cambridge as an affiliated club to collect specific personal information. For example, time trials promoted under Cycling Time Trials (CTT) regulations. The club will only collect the minimum required information as dictated by the governing body's regulations for example entry forms and parental consent forms.
These details are used by Team Cambridge for the following purposes:
Membership details are stored securely on computer and from time to time in printed form. Limited name and email information are stored securely online for the processing of club emails and other interest items.
In relation to race events results published by the Club, participants details are stored securely on computer; and securely online for the event results on the club website.
Club members and event participants have the right to determine how their information is used and can update their preferences at any time. Club members should contact the Membership Secretary; event participants should contact the Racing Secretary.
At the end of each membership period, the club will retain a minimum amount of information to enable a historical record to be kept. This will include the members:
All other data stored on a member will be destroyed or otherwise deleted.