Team Cambridge Cycling Club

Team Cambridge Club Constitution

Revised November 2014

CONSTITUTION AND RULES

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1. TITLE

The club shall be called Team Cambridge and referred to herein-after as "the Club"

2. OBJECTIVES

The objectives of the Club are the promotion and encouragement of:

  1. Cycling in general
  2. Cycle racing as defined and controlled by the following bodies:
    • British Cycling (BC)
    • Cycling Time Trials (CTT)

3. EXECUTIVE COMMITTEE

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The business of the Club shall be managed by the Honorary President and the Executive Committee. The Committee shall consist of a Chairperson and the Officers of the Club and six Club members.

  1. The Officers are:
    • Treasurer
    • Secretary
    • Membership
    • Secretary
    • Racing
    • Secretary
    • MTB Secretary
  2. All members of the Executive Committee shall be elected at the AGM.
  3. The Executive Committee shall normally meet every six weeks on a date agreed by the Committee.
  4. The quorum for an Executive Committee shall be six.
  5. The Executive Committee shall have the power of co-option.
  6. The Executive Committee shall have the power to act as it may deem expedient in any matter which is not provided for in this Constitution.
  7. The Executive Committee shall have the power to expel any member.
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4. THE ANNUAL GENERAL MEETING (AGM)

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The AGM shall normally be held in the month of November following at least one months written notice to members by the General Secretary. A quorum shall be one third of the voting membership. An audited balance sheet shall be produced at the AGM .The auditor shall be elected at the AGM

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5. AN EXTRAORDINARY GENERAL MEETING (EGM)

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An EGM shall be called within twenty eight days of receiving a written request signed by six Club members of any grade of membership. The request must state the resolution to be discussed and no other business may be transacted at this meeting. The quorum shall be one third of the voting membership.

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6. MEMBERSHIP OF THE CLUB

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The membership is open to all, and shall be divided in to the following grades:

Honorary President: This position is open to any First Claim or Associate members and is a figure head position.

Honorary Life Vice Presidents: This is the highest honour which the Club can be bestow to a member and has the power of vote.

First Claim Members: They are entitled to wear Club colours and to compete for the Club in any Club, Open or association event. They may challenge for Club Championships and may hold any office in the Club and have the power of vote. They must relinquish all trophies upon resignation from the Club even if they retain second claim membership

Second Claim Members: They are not allowed to compete in any Open or Association event for the Club, and are not eligible for any Club Trophy, nor hold any Club office, but may compete in any Club events and do not have the power of vote.

Associate Members: They are not allowed to compete in any Club, Open or association event, nor be a First Claim Member of any other cycling club, but may hold any Club office and have the power of vote.

Day Members: They are not allowed to compete in any Open or Association event for the Club, and are not eligible for any Club Trophy, nor hold any Club office. They may compete in Club events upon payment of the Day Membership fee. There is no limit on the number of rides they can have. They will be entitled to a discount for the Day Membership fees paid, up to a maximum of two days fee upon joining the Club as a First Claim Member. They do not have the power of vote. Fees are listed in Schedule A.

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7. ELECTION OF MEMBERS

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  1. Honorary President shall be elected at an AGM or EGM.
  2. Honorary Life Vice President shall be elected at an AGM or EGM.
  3. Chairperson of the Executive Committee shall be elected at the AGM or EGM and shall have a minimum of 2 years membership as a first claim or associate member with the Club.
  4. The election of other grades of membership shall be vested in the Executive Committee.
  5. Membership subscriptions and rejoining fees shall be fixed at the AGM. A list of the current rates forms Schedule A of the rules.
  6. A new member who joins after 1st October will continue to be a member until 31st December the following year.
  7. Subscriptions become due to the Membership Secretary on the 1st January. If a member's subscription is unpaid by 31st January the member shall be deemed to have resigned from the Club.
  8. Any member who is due to receive a trophy at the annual presentation must have already paid his/her Club subscription for the forthcoming year.
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8. CLUB EVENTS

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These shall be conducted in accordance with the regulations laid down in the current CTT and BC handbooks, which may be seen on application to the Racing Secretary.
Any member wishing to promote an Open or semi-Open event must first obtain the approval of the Club Committee.

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9. CLUB CHAMPIONSHIPS

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These are specified in Schedule B.

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10. CLUB TROPHIES

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These are specified in Schedule C and shall remain the property of the Club at all times.

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11. CLUB COMPETITION RECORDS

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These shall be maintained separately for men and women in such categories and covering such distances or time periods as is decided from time to time by the Executive Committee. No persons under the age of twelve years may compete. The jointly agreed BC and CTT definition of 'JUVENILE', 'JUNIOR' and 'VETERAN' shall apply.

Record Claims may be made for any Team Cambridge Club, Open or Association event ridden by a first claim member. All claims must be made in writing to the Secretary, except in the case of an event promoted by the Club. The claimant must submit either the official result sheet or a statement signed by the Timekeeper or the organiser of the event.

The definitions of the categories are:

JUVENILE

Records are open to only those who have passed their twelfth birthday but have not reached their sixteenth birthday on the day of the event.

JUNIOR

Records may be competed for until the 31st December of the year that their eighteenth birthday occurs and who are no longer a 'JUVENILE'.

VETERAN

Records are open to those who are forty years old or over on the day of the event.

SENIOR

Records are open to all those who are not defined above.

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12. HANDICAP PROTOCOL

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Handicap times will be determined from a riders' the fastest time for the appropriate distance or course in any Club event. The fastest time shall be taken during the current or the preceding season in any Club event. Where a member has not ridden the distance or course, a time is to be calculated based on the closest cClub bronze standard pro-rata to the event distance.

All handicap times shall be determined from the Team Cambridge Handicap tables using the appropriate 10, 25 or 6-18 miles for circuit events, which are to be based on the CTT tables. For circuit events a riders' best time over a 'slow 10 course' shall be used to determine their handicap. The 'slow 10 course' shall be based on the Bottisham E33/10 10m TT or other course as may be agreed by the Club Executive Committee.

Team Cambridge Handicap Tables

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13. CLUB STANDARDS

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To encourage Club members in their riding the Club has a standards awards scheme. There are 3 Target times over various distances in each class, Solo, Tandem, Trikes etc. A gold, silver or bronze medal will be awarded for achieving or bettering the standard times.

Rides in any Open, Association or Team Cambridge Club event will be eligible towards the standards. All class and distances to be competed for need to be registered with the Racing Secretary before any events ridden can be considered. Under 18 members are eligible for the class and standards relating to their age at the time of registration, these target times will remain in place for the remainder of the year.

There will be no swapping of registered entries between classes or distances part way through the season. At the end of the season, an event result sheet for each standard claimed must be forwarded to the Racing Secretary to verify the claim. Tables of target times for varying classes, distances etc. will be maintained at the discretion of the Executive Committee.

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14. ALTERATIONS TO THE CONSTITUTION AND RULES

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Proposed additions or deletions to these rules shall be submitted in writing to the Secretary not less than one calendar month before an AGM or at an EGM.

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Privacy and personal data

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Club membership

Team Cambridge, hereafter referred to as the 'club', holds personal data for the explicit purposes of:

  • running the club in accordance with the club constitution;
  • maintaining a register of members;
  • communicating with club members on club activities;
  • passing on information of other activities which may be considered of interest to club members;

The club only shares minimum levels of information between club members as considered necessary to enable direct communication.

Apart from names no other personal data is published in the public domain without explicit permission.

The club does not pass on or otherwise share information with third parties outside of the club membership. However, where the club considers it appropriate for information to be shared with third parties the club will seek permission with the relevant member(s) before any data is shared.

Race events

When promoting club and open events the appropriate cycling governing body requires Team Cambridge as an affiliated club to collect specific personal information. For example, time trials promoted under Cycling Time Trials (CTT) regulations. The club will only collect the minimum required information as dictated by the governing body's regulations for example entry forms and parental consent forms.

These details are used by Team Cambridge for the following purposes:

  1. Event results are published on the club's website and will make the following personal information from participants publicly available:
    1. Their name;
    2. Their club; and
    3. In some cases, an indication of age, or age group as it may apply to the competition, for example if a rider is in a junior or juvenile age group.
  2. The club will only pass on information as required by the governing body, their regional or district officers as directed by their regulations.

Data control

Membership details are stored securely on computer and from time to time in printed form. Limited name and email information are stored securely online for the processing of club emails and other interest items.

In relation to race events results published by the Club, participants details are stored securely on computer; and securely online for the event results on the club website.

Club members and event participants have the right to determine how their information is used and can update their preferences at any time. Club members should contact the Membership SecretarySend e-mail to the Race Secretary; event participants should contact the Racing SecretarySend e-mail to the Race Secretary.

At the end of each membership period, the club will retain a minimum amount of information to enable a historical record to be kept. This will include the members:

  1. Name;
  2. Age category at the time of application as it applies to cycle competitions, for example juvenile, junior, senior or veteran.
  3. The category of club membership, for example Life member, 1st claim, 2nd claim or an Associate member.

All other data stored on a member will be destroyed or otherwise deleted.

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Schedule A - Membership

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2018 Club Subscription Rates

Membership £
1st Claim £20.00
1st Claim (under 18) £7.50
2nd Claim £12.00
2nd Claim (under 18) £5.00
Associate £1.00
Day Member
(not a member of any CTT affiliated club)
£3.00
(per day)
   
Event fee £
1st & 2nd Claim Club members £2.00
Club Day Membership
(Membership and event fee)
£5.00
CTT Affiliated non-Club members £3.00
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Schedule B - Club Championships

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CLUB 10 MILE TIME TRIAL CHAMPIONSHIP

This competition is open to all First Claim members of the Club. The 10 mile TT championship will be contested annually, the date of which will be determined by the Club committee. The winner of the competition will be the rider/riders posting the fastest time for the distance. In the event of a tie the award will be shared between the riders.

CLUB 25 MILE TIME TRIAL CHAMPIONSHIP

This competition is open to all First Claim members of the Club. The 25 mile TT championship will be contested annually, the date of which will be determined by the Club committee. The winner of the competition will be the rider/riders posting the fastest time for the distance. In the event of a tie the award will be shared between the riders.

UNDER 18 BEST ALL ROUNDER (BAR)

This competition is open to all First Claim Juvenile and Junior members of the Club. The winner of this competition will be the rider with highest average speed calculated from the following Team Cambridge Club, Association or Open events. This competition will be contested annually. In the event of a tie the award will be shared between the riders. The events are listed below: -

  • Two 10 mile Time Trials
  • One 25 mile Time Trial

To claim this award the Junior/Juvenile member fills in the appropriate claim section, which will be published annually in the Club newsletter, along with the closing date. No claims will be accepted other than on an official Club claim form.

CLUB BEST ALL ROUNDER (BAR)

This competition is open to all First Claim members of the Club. The winner of this competition will be the rider with highest average speed calculated from the following Team Cambridge Club, Association or Open events. This competition will be contested annually. In the event of a tie the award will be shared between the riders. The events are listed below: -

  1. One 50 mile Time Trial
  2. One 100 mile Time Trial
  3. One 12 hour Time Trial

To claim this award the member will fill in the appropriate claim section, which will be published annually in the Club newsletter, along with the closing date. No claims will be accepted other than on an official Club claim form.

MEN’S MIDDLE DISTANCE CHAMPIONSHIP

This competition is open to all First Claim male members of the Club. The winner of this competition will be the rider with highest average speed calculated from the following Team Cambridge Club, Association or Open events. In the event of a tie the award will be shared between the riders. The events are listed below: -

  1. One 25 mile Time Trial
  2. One 50 mile Time Trial
  3. One 100 mile Time Trial

To claim this award the member will fill in the appropriate claim section, which will be published annually in the Club newsletter, along with the closing date. No claims will be accepted other than on an official Club claim form.

LADIES BEST ALL ROUNDER (BAR)

This competition is open to all First Claim female members of the Club. The winner of this competition will be the rider with highest average speed calculated from the following Team Cambridge Club, Association or Open events. In the event of a tie the award will be shared between the riders. The events are listed below: -

  1. One 25 mile Time Trial
  2. One 50 mile Time Trial
  3. One 100 mile Time Trial

To claim this award the female member will fill in the appropriate claim section, which will be published annually in the Club newsletter, along with the closing date. No claims will be accepted other than on an official Club claim form.

LADIES MIDDLE DISTANCE CHAMPIONSHIP

This competition is open to all First Claim female members of the Club. The winner of this competition will be the rider with highest average speed calculated from the following Team Cambridge Club, Association or Open events. In the event of a tie the award will be shared between the riders. The events are listed below: -

  1. One 25 mile Time Trial
  2. One 50 mile Time Trial
  3. One 100 mile Time Trial

To claim this award the female member will fill in the appropriate claim section, which will be published annually in the Club newsletter, along with the closing date. No claims will be accepted other than on an official Club claim form.

HILL CLIMB CHAMPIONSHIP

This competition is open to all First Claim members of the Club. The Hill climb championship will be contested annually, the date of which will be determined by the Club committee. The winner of the competition will be the rider/riders posting the fastest time for the distance. In the event of a tie the award will be shared between the riders.

MOUNTAIN BIKE CHAMPIONSHIP

This competition is open to all First Claim members of the Club. The Mountain Bike championship will be contested annually over the Winter Race Series of MTB events. The winner is the member(s) that has accumulated the highest total points, which are awarded in a series of three events to be determined by the Club committee. In the event of a tie the award will be shared between the riders.

In each event the cumulative time for each rider's fastest two laps, as published by the organiser, will be counted as a scoring ride towards the overall championship. The fastest twenty members with a scoring ride in each event will be awarded points. Twenty points awarded to the fastest rider down to one point for twentieth place.

Where different category races are held within an event, each rider must have ridden the minimum number of laps specified above over the same course on the same day, to be counted as a scoring ride for the championship.

The rules of the organiser must be followed in all events. Any breach of the rules will result in the rider being disqualified from that event in regards to the championship.

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Schedule C - Club Trophies

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CLUB CERTIFICATES

These are presented to any Club rider that has broken a Club record during the current season. In addition are presented to each winner of the Club trophies below. Additional certificates will be presented to those placed in second and third places along with the first female in the following trophies.

  • 10 mile Championship
  • 25 Mile Championship
  • Transmedia Evening 10 series
  • Chairman’s 10 Mile Handicap series

ARBURY DISCOUNT MOTORIST SHIELD

Presented annually to the winner of the UNDER 18 BAR CHAMPIONSHIP as detailed in schedule B

TEAM CAMBRIDGE 25 MILE TIME TRIAL ROSE BOWL

Presented annually to the winner of the CLUB 25 MILE CHAMPIONSHIP as detailed in schedule B.

TEAM CAMBRIDGE BAR CUP

Presented annually to the winner of the CLUB BAR CHAMPIONSHIP as detailed in schedule B.

TRANSMEDIA EVENING 10 MILE TIME TRIAL SHIELD

Presented annually to the member(s) that has accumulated the highest total points which are awarded in each of the evening 10 mile TT’s through out the season. The number of counting events is to be three less than the total number of eligible events. In the event of a tie the award will be shared between the riders.

Twenty points are awarded to the fastest rider reducing down by one point per position there of, with a minimum of one point for every rider that finishes each event.

CAMBRIDGE HI-FI CUP

Presented annually to the member(s) that has completed the fastest time for a 10 mile TT Team Cambridge Club, Association or Open events. In the event of a tie the award will be shared between the riders.

STUART DINGLEY HILLCLIMB TROPHY

Presented annually to the winner of the Hillclimb Championship as detailed in schedule B.

FEN TROPHY

Presented annually to the rider(s) with the lowest total time for the three rides listed below; In the event of a tie the award will be shared between the riders.

  1. One 10 mile Time Trial based on   a F  course.
  2. One 25 mile Time Trial based on an E  course.
  3. One 50 mile Time Trial based on   a y  course in East Anglia (F,E,N,B).

TEAM CAMBRIDGE 10 MILE CHAMPIONSHIP

Presented annually to the winner of the Club 10 MILE CHAMPIONSHIP as detailed in schedule B.

ELLIMS SHIELD

Presented annually to the winner of the Club LADIES MIDDLE DISTANCE CHAMPIONSHIP as detailed in schedule B.

PRESIDENT'S HANDICAP CUP

Presented annually to the fastest member(s) in the HANDICAP 25 MILE TIME TRIAL. The qualifying time shall be the result of a handicap time deducted from their event time. In the event of a tie the award will be shared between the riders. The handicap time will be determined by standard Club Handicap protocol.

CHAIRMAN'S HANDICAP CUP

Presented annually to the member(s) that has accumulated the highest total points which are awarded in each of the evening 10 mile TTs throughout the season. The number of counting events is to be three less than the total number of eligible events. In the event of a tie the award will be shared between the riders.
The qualifying time shall be the result of a handicap time deducted from their event time. The fastest rider will be awarded twenty points reducing down by one point per position there of, with a minimum of one point for every rider that finishes. The handicap time will be determined by standard Club Handicap protocol.

MILLARD CUP

Presented annually to the winner of the Club MEN’S MIDDLE DISTANCE CHAMPIONSHIP as detailed in schedule B.

RON EDWARDS MEMORIAL TROPHY

Presented annually to the fastest Team Cambridge rider in the Ron Edwards Memorial event. The event is to be determined by the committee.

CIRCUIT SERIES

Presented annually to the member(s) that has accumulated the highest total points, which are awarded in each of the circuit series events through out the season. The qualifying time shall be the result of a handicap time deducted from their event time.

The fastest rider will be awarded twenty points reducing down by one point per position there of, with a minimum of one point for every rider that finishes. The handicap time will be determined by standard Club Handicap protocol.

TEAM CAMBRIDGE MUD MUNCHERS

Presented annually to the member(s) that has accumulated the highest total points in the Mountain Bike Championship as detailed in schedule B.

JUVENILE TROPHY

This competition is open to all First Claim Juvenile members of the Club, as defined in Section 11 CLUB COMPETITION RECORDS. The trophy is presented annually to the member(s) that has accumulated the highest total points which are awarded in each of the evening 10 mile TT's throughout the season. The number of counting events is to be one greater than half of all eligible events. In the event of a tie the award will be shared between the riders.

Ten points are awarded to the fastest rider reducing down by one point per position there of, with a minimum of one point for every rider that finishes each event.

Current Club champions

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Club Champions 2017

10 Mile Championship Steve Laurie &
Eric Tapley
25 Mile Championship Charles Tallack
Handicap 10 Mile Series Trevor Avis
Evening 10 Mile Series Trevor Avis
Handicap 25 Mile Ralph Hancock
Circuit Series Charles Tallack
Fastest 10 Mile TT Ralph Hancock
Hill Climb Trophy Peter Millard
Ron Edwards Memorial Trophy Ralph Hancock
Juvenile Series Not Awarded
Men’s Middle Distance Championship Not Awarded
Lady's Middle Distance Championship Not Awarded
Lady's BAR Trophy Not Awarded
Club BAR Not Awarded
F.E.N. Trophy Not Awarded
“ If Only ” Not Awarded
U18 BAR Not Awarded
MTB Series Championship Not Awarded
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Schedule D - Club Records

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Men's Club Records

Record Time Course
10 mile TTAndrew Horner (Sen) 19:13 F5a/1029 May 99
25 mile TTAndrew Horner (Sen) 52:22 F1/2516 May 1994
30 mile TTSteve Laurie (Vet) 1:8:25 F1/2516 May 1999
50 mile TTAndrew Horner (Sen) 1:49:25 F1/5015 Aug 1994
100 mile TTSteve Laurie (Vet) 4:6:38 E2/10029 Jun 2003
12 hour TTTony Clarke (Vet) 236.190 mls F1/128 Sep 1996

Woman's Club Records

Record Time Course
10 mile TTJane Onions (Sen) 24:31 F2/1024 Jun 1992
25 mile TTSue Clarke (Vet) 1:03:04 E2/2525 Jun 2005
30 mile TTSue Clarke (Vet) 1:21:23 E2/3011 Jul 2004
50 mile TTSue Clarke (Vet) 2:13:40 F1a/508 Jun 2002
100 mile TTChristine Willmets (Vet) 4:57:53 E2/10025 Jun 2000

Records by category

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Senior Women's

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Record Time Course
10 mile TTJane Onions 24:31 F2/10 
25 mile TTJane Onions 1:03:52   
30 mile TTChristine Willmets 1:25:07 N4/30B17 May 1998
50 mile TTJane Onions 2:22:04   
100 mile TTJane Onions 5:01:53   
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Veteran Women's

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Record Time Course
10 mile TTSue Clarke 0:24:56 E2/1012 Jul 2003
25 mile TTSue Clarke 1:03:04 E2/2525 Jun 2005
30 mile TTSue Clarke 1:21:23 E2/3011 Jul 2004
50 mile TTSue Clarke 2:13:40 F1a/508 Jun 2002
100 mile TTChristine Willmets 4:57:53 E2/10025 Jun 2000
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Senior Men's

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Record Time Course
10 mile TTAndrew Horner 0:19:13 F5a/1029 May 1999
25 mile TTAndrew Horner 0:52:22 F1/2516 May 1999
30 mile TTCraig Harvey 1:11:11 E2/301994
50 mile TTAndrew Horner 1:49:25 F1/5015 Aug 1999
100 mile TTVic Coughtrey 4:52:16 C100/326 Jul 1992
12 hour TTMike Ellims 205.4 mls E12/1211 Sep 1994
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Veteran Men's

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Record Time Course
10 mile TTAlan Kidd 0:21:04 E2/1014 Aug 2004
25 mile TTSteve Laurie 0:55:48 E2/2524 May 2003
30 mile TTSteve Laurie 1:08:25 E2/309 Jul 2005
50 mile TTSteve Laurie 1:57:47 E2/50b1 Aug 2004
100 mile TTSteve Laurie 4:06:38 E2/10029 Jun 2003
12 hour TTTony Clarke 236.19 mls F1/128 Sep 1996
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Hill Climb

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Record Time Course
BeechwoodsCraig Harvey 0:01:33 EH/133 Oct 1994
Chapel HillSimon Denney 0:01:48 FHC/426 Aug 2015
MadingleyPaul Young 0:01:27 F2x/H28 Oct 2001
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Tandems

Male

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Record Time Course
10 mile TTSimon Denney & Steve Laurie 0:22:56 E3/1010 May 1995
25 mile TTSimon Denney & Steve Laurie 0:56:01 E2/2519 Jul 1995
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Mixed Male & Female

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Record Time Course
10 mile TTCharles & Christine Willmets 0:21:51 F2Y/1029 May 1990
25 mile TTCharles & Christine Willmets 0:57:25 E2/2517 Jun 2006
30 mile TTCharles & Christine Willmets 1:09:42 E72/308 Jul 2002
50 mile TTCharles & Christine Willmets 1:59:20 E2/50b4 Aug 2002
100 mile TTCharles & Christine Willmets 4:37:48 B 100/424 Jun 2007
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Mixed Senior Male & Junior

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Record Time Course
10 mile TTCharles & Neil Willmets 0:25:30 E3/10a9 Jul 2003
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Tandem Trike Mixed Male & Female

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Record Time Course
10 mile TTCharles & Christine Willmets 0:24:01 B10/3E24 Jun 2003
25 mile TTCharles & Christine Willmets 1:04:27 F1/257 May 2006
30 mile TTCharles & Christine Willmets 1:19:34 F1/3014 May 2006
50 mile TTCharles & Christine Willmets 2:16:57 E2/50B24 May 2003
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Juvenile Boy's

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Record Time Course
10 mile TTMichael Newstead 0:23:01 F2Y103 Jul 1991
25 mile TTMichael Newstead 1:03:56  4 Aug 1991
30 mile TTPeter Millard 1:40:01 C30/74 Sep 2011
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Juvenile Girl's

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Record Time Course
10 mile TTDanielle Parker 0:24:57 F2/10D20 Jul 2013
25 mile TTDanielle Parker 1:08:00 F2A/255 Jun 2013
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Junior Boy's

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Record Time Course
10 mile TTAndrew Horner 0:20:42 F2/Y102 Oct 1993
25 mile TTAndrew Horner 0:55:25 F1/2514 Aug 1993
30 mile TTPeter Millard 1:26:49 G30/8830 Jun 2013
50 mile TTAndrew Horner 1:55:20  29 Aug 1993
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